Job Summary
The Administrative Director provides leadership and oversight for the operational life of Cottage Grove Church, ensuring that our structures, systems, and resources align with our mission to glorify God and make disciples of all nations. This role advances strategic projects and initiatives from the Senior Leadership Team, advancing them down the road toward implementation and sustainability. The Administrative Director manages staff and leaders in the areas of Finance, Facilities, Human Resources, and Information Technology (IT), helping stabilize and scale the church for future growth.
This role requires a leader of high character and humility—someone whose character outpaces their gifting—who can think strategically, implement effectively, and create organizational health that strengthens our ministry for years to come.
Responsibilities
- Leadership & Team Development
- Serve as a member of the Senior Leadership Team, contributing to the overall direction, health, and strategy of the church.
- Manage, develop, and support staff/volunteers in Finance, Facilities, HR, and IT.
- Champion organizational culture marked by humility, excellence, and servant-leadership.
- Advance key initiatives from the Senior Leadership Team by clarifying action steps, assigning responsibilities, and ensuring progress.
- Finance
- Oversee financial systems, reporting, and budgeting to ensure transparency, accuracy, and wise stewardship.
- Partner with finance staff/teams and outside professionals (e.g., accountants, auditors) to strengthen accountability and compliance.
- Support the elders in resourcing ministry vision through healthy financial planning.
- Facilities
- Ensure church facilities are well-maintained, safe, and functional for ministry and community use.
- Oversee contracts, maintenance schedules, and long-term facility planning.
- Develop scalable systems for facility usage, including partner organizations and external requests.
- Human Resources
- Develop and improve HR policies and processes (hiring, onboarding, staff development, evaluations, compliance).
- Cultivate a healthy work environment that reflects the values of the church.
- Ensure alignment of staff practices with legal requirements and best practices.
- Information Technology (IT)
- Oversee IT systems and infrastructure to support ministry and staff needs.
- Ensure data security, reliable connectivity, and effective use of technology.
- Lead upgrades and improvements to IT systems as the church grows.
Qualifications
- Spiritual & Cultural
- A growing, vibrant relationship with Jesus Christ, with a life that exemplifies humility, integrity, and servant leadership.
- Alignment with the vision, mission, and values of Cottage Grove Church.
- Active participant in the life of the church (membership required if hired from outside).
- Open to potential spiritual oversight responsibilities if aspiring to the role of elder.
- Leadership & Experience
- Proven ability to manage people, projects, and systems with excellence.
- Demonstrated ability to learn new fields quickly and champion initiatives across multiple domains.
- Strategic thinker with a track record of implementation—able to make things happen and make things better.
- Strong relational skills, able to build trust and collaborate across diverse teams.
- Previous church or nonprofit leadership experience is preferred but not required. Marketplace leadership experience is welcome.
Success Indicators
- Financial systems stabilized and streamlined with accurate, timely reporting.
- Clear and effective HR policies in place, fostering a healthy staff culture.
- IT infrastructure upgraded and scaled for future growth.
- Facilities well-maintained and managed with sustainable systems.
- Senior Leadership Team initiatives advanced consistently toward implementation.
- Organizational health strengthened, positioning Cottage Grove Church for long-term ministry impact.
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